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Adapting Workforce Security to Meet Modern Challenges
Over the past year, the rise of remote work and the integration of AI drove businesses to rethink how they safeguard their workforce and protect critical resources. Companies are now adapting their workforce screening strategies to meet the demands of today’s changing security paradigm, emphasizing accuracy, cost efficiency, speed, and operational stability.
Adopting the following best practices allows companies to build a secure and supportive workplace while streamlining operations and proactively addressing workforce risks.
Cost and Resource Savings
Continuous workforce screening substantially reduces the higher costs associated with background rescreens. A survey of companies paying for annual rescreens of employees showed an average cost of $35 per employee to obtain a one-time snapshot of the worker’s background. The scope of these rescreens is usually limited to a few counties or perhaps the state where the employee lives.
Relying on snapshot rescreens leaves an organization blind to risks from within its workforce until another rescreen is performed, perhaps a year or more later.
Continuous screening of thousands of employees 24 hours a day costs a fraction of the fees of annual rescreens, which offer outdated information that is obsolete the day it is delivered. A comprehensive, nationwide continuous screening program provides better protection with immediate notification to management when a relevant criminal event involves an employee.
Timeliness and Process
Consider the typical process for background check rescreens of existing employees annually: A company with 2,000 employees might wait up to seven days for traditional background rechecks to be completed. Those rechecks only examine a limited set of records in the jurisdictions where the worker has lived. Continuous workforce screening offers a more efficient and comprehensive approach than traditional background rescreening, which can be time-consuming and limited in scope. Companies can tailor the screening process to fit their need. For example, a road transportation company may want to prioritize driving offenses, while a financial services firm would focus on incidents involving dishonesty, fraud, or theft. This customization helps businesses stay informed while avoiding unnecessary delays and notifications.
Also, real-time reporting allows organizations to act swiftly when issues arise, ensuring that leadership can respond promptly to potential risks. By aligning monitoring with each employee’s role and risk profile, companies ensure timely and relevant alerts. This enables leadership to assess situations quickly, engage with the affected employee, and take appropriate action, such as reassignment, coaching, or disciplinary measures.
Seamless Integration
Your company’s unique needs require a flexible screening solution that offers comprehensive, accurate data, fast turnaround times, and seamless integration with your HR system. By automating updates for new hires and existing employees, the system should save time, ensure data accuracy, and reduce manual work. Full integration with payroll platforms enhances efficiency, reduces errors, and frees up employees for other tasks, while the system’s flexibility ensures it adapts to your specific requirements.
If integration is not the chosen path, a company may opt to send its employee information at a regular interval. In this instance, the client must diligently ensure the current workforce roster is regularly updated.
Workforce Benefits
Workforce screening is about more than just identifying risks—it also presents an opportunity for proactive companies to support their employees. Effective screening programs create operational efficiencies by:
- Ensuring your screening practices adhere to applicable labor laws, privacy regulations, and industry standards to avoid legal complications and uphold employee trust.
- Informing your workforce about continuous screening policies, ensuring they understand the intent is to foster a safe and supportive workplace, not to penalize.
- Training HR and management teams on how to interpret screening results and implement appropriate responses, ensuring consistency and fairness across the organization.
- Using screening results to identify employees who may need support, such as counseling or substance use assistance, in addition to assessing risks that may require reassignment, closer oversight, or job separation.
By addressing issues proactively, businesses can foster a more supportive work culture, reduce turnover, and enhance overall productivity. A strong continuous screening approach allows employers to take a balanced stance, recognizing when disciplinary measures are necessary and when an employee simply needs help to overcome a temporary challenge.
Meeting the Demands of a Changing Workforce
There’s a lot riding on making the right decision when selecting a workforce screening solution to meet the many emerging challenges posed by AI and other developing technologies. Adopting continuous workforce screening is a strategic move for companies looking to enhance security, protect assets, and support employees effectively.
PostHire’s solution provides an essential tool for mitigating risks and maintaining operational efficiency, whether your workforce is remote, in-person, or hybrid. This innovative approach reflects a commitment to proactive and responsible management, enabling businesses to stay ahead in today’s complex workplace environment. By balancing operational excellence with employee care, PostHire’s continuous screening ensures a safer, more efficient workplace.
You can find out how much PostHire will save your organization with our Savings Calculator compared with annual rechecks. Just enter the number of employees your company will monitor and PostHire’s savings estimate reveals your savings..
Contact Peter Collins, CRO PostHire for a 90-day look back of criminal activity of your organization’s actual employees – at ZERO cost to you.
